Bruni & Campisi, a trusted name in HVAC and home services throughout Westchester County, is seeking a detail-oriented and organized Permits Coordinator to join our growing team in Elmsford, NY. As part of the Apex Service Partners network, we offer clear career growth pathways, comprehensive training, and a collaborative work environment. If you thrive on keeping operations running smoothly and have experience working with municipal offices or permit processing, we’d love to hear from you!

Job Responsibilities

• Permit Processing
  Prepare, submit, and track residential HVAC (and plumbing, where applicable) permit applications with local municipalities and building departments throughout Westchester County.

• Project Coordination
  Collaborate closely with service managers, installers, and customers to ensure all necessary documentation is submitted for each job in Elmsford, Mt. Vernon, White Plains, and surrounding towns.

• Inspection Scheduling
  Schedule and confirm inspections with local authorities (building inspectors, code enforcement officers), making certain jobs are ready for final approval.

• Communication Liaison
  Serve as the primary point of contact with building departments—maintaining open lines of communication, following up on outstanding issues, and providing clear documentation.

• Record Keeping
  Maintain organized, accurate records of permit statuses, inspection results, code compliance documentation, and project notes.

• Compliance Assurance
  Verify that all required permits are secured before any job begins, ensuring each project meets state and local code requirements (NY State Uniform Fire Prevention and Building Code, municipal ordinances).

• Support Team Operations
  Provide administrative support to service and installation teams—distributing paperwork, updating job folders, and helping drive overall efficiency.

• System Updates
  Utilize ServiceTitan (or similar CRM/job-tracking software) to update job statuses, record inspection outcomes, and log permitting notes in real-time.

Qualifications

• Experience (1–3 years preferred)
  Previous permitting experience, administrative support, or construction coordination background in HVAC, plumbing, or general construction.

• Organizational Skills
  Exceptional attention to detail, with the ability to manage multiple deadlines across various Westchester municipalities (e.g., Elmsford, Mount Pleasant, Yonkers, White Plains).

• Communication Skills
  Clear and professional written/verbal communication—comfortable interacting with internal teams, customers, and municipal officials.

• Tech Savvy
  Proficient with Microsoft Office Suite; experience using ServiceTitan, Buildertrend, or comparable job-tracking software is a plus.

• Problem-Solving
  Ability to anticipate potential permitting hurdles, propose solutions, and follow through until resolution.

• Team Player
  Works well in a fast-paced, collaborative environment and supports coworkers with a positive attitude.

• Driver’s License
  Valid NYS driver’s license with a clean driving record—occasional travel to town offices in Elmsford, White Plains, and other municipalities required.

Why Join Our Team?

• Medical, Prescription, Dental, and Vision Insurance
  Affordable healthcare plans for you and your family.

• Disability & Term Life Insurance
  Added financial protection for peace of mind.

• Matching 401(K) Benefits
  Competitive retirement savings plan with company match.

• Ongoing Training & Development
  Professional development opportunities—grow your skills and advance your career.

• Paid Holidays & PTO
  Generous paid time off to maintain a healthy work-life balance.

• Career Advancement
  Clear growth trajectory toward roles like Permitting Manager, Project Coordinator, or Operations Supervisor within Bruni & Campisi and the broader Apex network.